{"id":10065,"date":"2025-07-01T01:12:51","date_gmt":"2025-06-30T15:12:51","guid":{"rendered":"https:\/\/www.qrstuff.com\/blog\/?p=10065"},"modified":"2025-11-21T15:57:21","modified_gmt":"2025-11-21T05:57:21","slug":"paperless-event-management-with-event-qr-codes","status":"publish","type":"post","link":"https:\/\/www.qrstuff.com\/en-gb\/blog\/events\/paperless-event-management-with-event-qr-codes\/","title":{"rendered":"Paperless Event management with Event QR Codes"},"content":{"rendered":"\n

By using event QR codes, you’re able to save time, paper, and money. The more quickly you can register attendees, the more smoothly your event will run.<\/span><\/p>\n\n\n\n

QR codes can be used in a variety of ways to make your event run more smoothly. Here are some tips on how to use QR codes in event management:<\/span><\/p>\n\n\n\n

<\/span>1. Use QR codes for registration and ticketing<\/b><\/span><\/span><\/h2>\n\n\n\n

If you are using a paperless registration system, QR codes can be very helpful in getting attendees registered quickly and easily. You can also use QR codes for ticketing, which helps speed up the process of getting people into the event. <\/span><\/p>\n\n\n\n

<\/span>2. Use QR codes for name tags<\/b><\/span><\/span><\/h3>\n\n\n\n

If you are using name tags, you can print out QR codes that link to the attendees’ profiles in your registration system. This saves time and makes it easier to access attendees’ information. <\/span><\/p>\n\n\n\n

Creating Plain Text QR codes<\/span><\/strong><\/h4>\n\n\n\n

To create name tag QR Codes, follow these steps: <\/span><\/p>\n\n\n\n

    \n
  1. Go to https:\/\/www.qrstuff.com\/en-gb\/type\/plain-text<\/a> and have the \u201cPlain Text\u201d data type pre-selected<\/strong> from the Data Type section. <\/span>\"qrstuff.com<\/a><\/li>\n\n\n\n
  2. In the content section, type in the attendee information into the required field. \"qrstuff.com<\/a><\/span><\/li>\n\n\n\n
  3. Once you’re done with the adjustments, wait for the QR generator to finish processing. After that, you can then save your name tag QR code. \"qrstuff.com<\/a><\/span><\/li>\n<\/ol>\n\n\n\n

    <\/span>3. Use QR codes for food and beverage management<\/b><\/span><\/span><\/h3>\n\n\n\n

    QR codes can be used when you need to keep track of how much food or beverages staff is serving when they are ordered, and when they are consumed. This requires a little coordination until the staff gets used to using them, but it is a great way to keep track of inventory. <\/span><\/p>\n\n\n\n

    You can track the beverages by adding a QR code to them. Before they leave your storage room, tell your staff to scan the QR code so you can track your inventory.<\/span><\/p>\n\n\n\n

    Using QR code analytics, you can see different metrics of your QR code. You can track the QR code scans, the device used, or the scanning location. <\/span><\/p>\n\n\n\n

    To create a QR code for tracking food and beverage, follow these steps.<\/p>\n\n\n\n

    First, you need to create a form for tracking food and beverage through https:\/\/docs.google.com\/forms\/u\/0\/. <\/a>You need to create a form for each item that you need to track in your inventory. Then make sure to include the necessary details for tracking each item.<\/p>\n\n\n\n

    Creating a Website URL QR Code<\/strong><\/span><\/h4>\n\n\n\n

    Once you finished creating the forms, proceed to creating a QR code for each form as follows.<\/p>\n\n\n\n

      \n
    1. Go to https:\/\/www.qrstuff.com\/en-gb\/type\/url<\/a> and have the \u201cWebsite URL\u201d data type pre-selected<\/strong> from the Data Type section.\"qrstuff.com<\/a><\/span><\/li>\n\n\n\n
    2. In the content section, paste the URL of your form into the required field.\"qrstuff.com<\/a><\/span><\/li>\n\n\n\n
    3. Once you’re done with the adjustments, wait for the QR  generator to finish processing. After that, you can then save your inventory tracking QR code. Create a QR code for each form and scan the QR code every time there’s a movement in and out of the inventory. \"qrstuff.com<\/a><\/span><\/li>\n<\/ol>\n\n\n\n

      <\/span>4. Use QR codes as an educational tool<\/b><\/span><\/span><\/h3>\n\n\n\n

      Event QR codes can be used as an educational tool by linking to additional information or videos about the topic that is being discussed. This is a great way to engage attendees and keep them interested in the event.<\/span><\/p>\n\n\n\n

      Let’s assume you’re giving out informative digital booklets during your event. You can share it with the attendees by displaying a large QR code that links to the file. <\/span><\/p>\n\n\n\n

      To create a QR code for this example, just follow the steps outlined above in creating a website URL QR Code<\/strong>. And in the Content section, input the website URL of the informative digital booklets.<\/p>\n\n\n\n

      <\/span>5. QR codes for surveys\/feedback<\/b><\/span><\/span><\/h3>\n\n\n\n

      QR codes are a great way of managing an event survey. Everyone is familiar with quick feedback, but this also gives you the opportunity to get in-depth data about what your attendees enjoyed about your event and how it can be improved next time around. <\/span><\/p>\n\n\n\n

      If you already prepared an online survey, you can ask the attendees to fill them out during or after the event. You can also post the survey QR code anywhere on the event site. <\/span><\/p>\n\n\n\n

      Creating a Survey QR Code<\/strong><\/span><\/h4>\n\n\n\n

      To create a survey QR code, follow these steps: <\/span><\/p>\n\n\n\n

        \n
      1. Go to https:\/\/www.qrstuff.com\/?type=websiteurl<\/a> and have the \u201cWebsite URL\u201d data type pre-selected<\/strong> from the Data Type section. \"qrstuff.com<\/a><\/span><\/li>\n\n\n\n
      2. In the content section, paste the URL of your online survey into the required field. \"qrstuff.com<\/a><\/span><\/li>\n\n\n\n
      3. Once you’re done with the adjustments, wait for the QR  generator to finish processing. After that, you can then save your event QR code for surveys.\"qrstuff.com<\/a><\/span><\/li>\n<\/ol>\n\n\n\n

        <\/span>6. QR codes for giveaways and promotions<\/b><\/span><\/span><\/h3>\n\n\n\n

        QR codes can be a great way of giving your attendees a lasting memory of the event. They are also easy to track, so you’re able to see how many people accessed them. You can use this information to improve promotional strategies at future events.<\/span><\/p>\n\n\n\n

        To create this kind of QR code, just follow the steps outlined above in creating a website URL QR Code<\/strong>. And in the Content section, input the website URL where people can find out about your giveaways and promotions.<\/p>\n\n\n\n

        <\/span>7. QR Codes for Live Streaming\/Recording<\/b><\/span><\/span><\/h3>\n\n\n\n

        This is a great way to engage attendees who are not able to be at the event in person. You can use event QR codes to direct people to live streaming or recordings of the event so that they can still participate.<\/span><\/p>\n\n\n\n

        QR codes are an excellent way to improve the efficiency of your event. By using them in the ways described above, you’re able to save time and money while also providing a more seamless experience for your attendees.<\/span><\/p>\n\n\n\n

        To share the live stream of your event, follow these steps: <\/span><\/p>\n\n\n\n

          \n
        1. Go to https:\/\/www.qrstuff.com\/?type=websiteurl<\/a> and have the \u201cWebsite URL\u201d data type pre-selected<\/strong> from the Data Type section.\"qrstuff.com<\/a><\/span><\/li>\n\n\n\n
        2. In the content section, paste the URL of your live stream into the required field. \"qrstuff.com<\/a><\/span><\/li>\n\n\n\n
        3. Once you’re done with the adjustments, wait for the QR generator to finish processing. After that, you can then save your QR code for a live stream.\"qrstuff.com<\/a><\/span><\/li>\n<\/ol>\n\n\n\n

          For more information on QR codes tips for event management, contact us. We can help you create QR codes for different uses. <\/span><\/p>\n\n\n\n

          <\/span>Make It a Bit Fancy<\/span><\/strong><\/span><\/h3>\n\n\n
          \n
          \"qrstuff.com<\/a><\/figure><\/div>\n\n\n

          Paid QR Stuff subscribers have access to more features and options for their QR code, including the Style section. This function allows you to change the layout and color of the QR code\u2019s different corners. A logo can also be included as part of the QR code.<\/p>\n\n\n\n

          The image on the right shows how your event QR code may look after you\u2019ve styled it with various colors. Just make sure you test your event QR code before using it.<\/p>\n\n\n\n

          Paid users can also choose the size, quality, file format, and amount of error correction of the QR code picture.\"qrstuff.com<\/a><\/p>\n\n\n\n

          \n\n\n\n

          <\/span>Subscribers Get More QR Stuff!<\/strong><\/span><\/span><\/h3>\n\n\n\n
          \n
          \n
          \n

          Become a QR Stuff paid subscriber and get unlimited QR codes, unlimited scans, analytics reporting, editable dynamic QR codes<\/a>, high resolution, and vector QR code images, batch processing<\/a>, password-protected QR codes<\/a>, QR code styling<\/a> and more, for one low subscription fee.<\/p>\n

          Full subscriptions start from just $11.95 for a 1-month subscription (lower monthly rates for longer periods). Subscribe now<\/a>.\"\"<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

          By using event QR codes, you’re able to save time, paper, and money. The more quickly you can register attendees, the more smoothly your event will run. QR codes can be used in a variety of ways to make your event run more smoothly. Here are some tips on how to use QR codes in […]<\/p>\n","protected":false},"author":17,"featured_media":9685,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[736,775],"tags":[],"class_list":["post-10065","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-events","category-general"],"lang":"en-gb","translations":{"en-gb":10065,"en-us":8251,"es-es":11103},"pll_sync_post":[],"_links":{"self":[{"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/posts\/10065"}],"collection":[{"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/users\/17"}],"replies":[{"embeddable":true,"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/comments?post=10065"}],"version-history":[{"count":8,"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/posts\/10065\/revisions"}],"predecessor-version":[{"id":11295,"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/posts\/10065\/revisions\/11295"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/media\/9685"}],"wp:attachment":[{"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/media?parent=10065"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/categories?post=10065"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.qrstuff.com\/blog\/wp-json\/wp\/v2\/tags?post=10065"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}