What is an Attendance Register QR Code?
Attendance register QR code is a type of code that tracks the attendance of people scanning the code. The recorded attendance is linked to a designated spreadsheet that you can also check real-time.
Using attendance register QR codes is an efficient way to transition from manual attendance monitoring to going paperless! Attendance tracking is now only a scan away.
Every time someone scans the code, it logs the scan event and stores the data to its corresponding spreadsheet. The spreadsheet allows you to see relevant information, including the names of who scanned the code, as well as the time & location of the scan event.
How the Attendance Register QR Code Works
Using and understanding how the attendance register QR code works is simple.
Let's say you have attendance register QR codes to track work-from-home employees.
Before starting work, an employee scans the attendance register QR code. This serves as his log-in and also records when he started working for that day in a spreadsheet.
When the employee scans the QR code, a prompt appears prompting him to fill in his “Full Name” in the text box. Clicking “Check-in” brings up a dialog box with the location name, action and event description. A record of the scan event is saved to a Google Spreadsheet, which also includes the employee’s geolocation if you clicked “Record Location.”
When an employee is done for the day’s shift, they scan the QR code again, provide their “Full Name” and the same process follows.
How our attendance register QR code benefits you
Our attendance QR code lets you track attendance like a pro. You can verify check-ins and check-outs without a glitch. You can compile a thorough list of names of participants without error. This not only helps you take proper records, it’s also good for security. And if you choose our dynamic QR code feature, you can update your records anytime.
Our attendance QR codes come in handy in any situation that involves gatherings, whether employee meetings, class attendance, church, and so on. Everyone is a scan away from registering their presence. Henceforth, the nuisance of calling out names in the name of roll call is over!
Replace Employee Time Sheets
Use attendance tracking QR codes for logging employees in and out of work, whether it be on-site employees or remote employees. All you need to do is create a “Check-In” QR code and a separate “Check-Out” QR code, and have your employees scan one on the way into work and the other one when leaving work.
Since the check-in and check-out data is stored in spreadsheets, with each scan event tagged by employee name and time-stamped, calculating employee hours would simply be a matter of merging the two spreadsheets and extracting the start and finish times for each employee.
Improve Staff Monitoring by Digitizing Maintenance Checks
Every business can use QR codes to make their operations easier to manage. And it's no exception for businesses that provide building maintenance checking for buildings, homes and properties.
Attendance tracking QR codes are a great way to keep your maintenance crew accountable.
With the use of attendance tracking QR codes, you can easily monitor your staff’s whereabouts and make sure that they are doing their jobs well. This will help you keep track of their attendance and performance, allowing you to make necessary changes if needed.
To make attendance monitoring a lot simpler for the head of maintenance, you can replace the forms with attendance tracking QR codes. Instead of having the maintenance staff fill out forms, they simply need to scan a QR code.
The maintenance staff simply needs to scan the attendance tracking QR codes after he finishes checking a client’s property. Upon scanning, he simply needs to provide his name, and all the important information about his attendance is recorded. It includes the date, time, and device, and even the location (if you so choose in creating the QR code) of the staff, which is recorded in a Google spreadsheet.
Efficient Monitoring for Security Patrols
Security companies are a lot like parents: they have to be everywhere at once and they have to know everything that's going on. That's why they need to check if their security patrols have patrolled their assigned areas, as well as know where a patrol is at any given time.
To make this easier and more efficient, security companies can use attendance tracking QR codes instead of logging in record books. Security patrols can simply scan the attendance tracking QR codes at every checkpoint. This also records the time and the location where the security patrol scans the QR code.
Worry-Free Monitoring of Students Riding Buses
One of the top priorities of any parent or guardian is ensuring their children's safety. For parents with kids who ride the school bus, it can be stressful to ensure that their kids get on and off the bus safely.
If you have kids riding the school bus, it's common for you to check if they've gotten on after school. For teachers, this can be an issue if they have no way of monitoring students riding the school bus. With attendance tracking QR codes, teachers can quickly and easily check if all students have gotten on the school bus.
Teachers can create QR codes for student check-ins and check-outs, which will be scanned by the driver or a parent volunteer when a student boards or leaves the bus. Both codes record the location where they are scanned so teachers can easily monitor who has gotten on and off the bus—and where they've been going!
A Step-by-Step Guide to Creating QR Codes for Attendance Registers
Go to QRStuff
To begin, head over to qrstuff.com in your browser and then look for the “Attendance” option under “Data Type” on its homepage.
Fill in what you need to track.
Once you're on the Content page, fill out all the necessary fields needed for your attendance register. Give an appropriate file name for your Google Sheet. Provide the details about the location, action, and event that you need to track. Next, toggle on if you also need to collect names and their device location.
Tweak Your QR code as much as You Want!
You can customize your QR code to suit its intended use: change the colors, adjust the shapes (rounded or normal), and make it bigger or smaller. You can also add your own logo/image for a truly unique look!
Test & Print your code
Don't forget to test if your QR code works properly. Once your QR code is all done, you can print it yourself or take advantage of Zazzle’s partnership with QRStuff—they'll be able to get it printed on anything from a business card, poster or T-shirt…you name it!
How to Access Your Google Sheet
To see the details of attendance from QR codes, you can access their spreadsheets. Just log in to https://docs.google.com and find the file name that was designated in creating a QR code for them—it should be easy!
In the spreadsheet, you will see all the relevant information that you inputted to track on your attendance register QR code. You'll see columns for the name of device used, date & time of scan event. There are also fields for recording location names and action descriptions—along with a column that lists recorded locations.
If anyone needs access to the spreadsheet, click "Share" in the top right of the screen.
Subscribe and Get Access to Create Attendance Register QR Codes and MORE QRStuff!
When you sign up for a Full Suite plan here at QRStuff, you'll be able to access all of our data types—including the Attendance data type!
You'll also be able to use all of our design features from the Style page when using our QR code generator. That means, you'll be able to customize and even embed logos or images to your QR codes. Say hello to colored QR codes, coordinated to your style.
In addition to that, you will have access to an Account Dashboard. In your Dashboard, this is where you can manage and make changes on your QR codes, check and download QR code analytics data, and a lot more!